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WHAT WE DO
Automated RFP Platform
Replace weeks of manual rate negotiations and risk checks with a single automated workflow.
Source and secure complex travel logistics in hours, not 8-10 weeks- no matter where your business takes you.
Optimise your existing travel programme
Total visibility across workforce travel
Manual sourcing scatters spend, breaks policy, and destroys visibility.
Matched Stay structures your requirements from WhatsApp, email, spreadsheets, or even Teams, sourcing every option and feeding a complete plan into your travel programme with real-time clarity on every project, cost, and gap.
Sustainable choices, automatically prioritised
Prioritise eco-certified properties, apply clearer supply-chain visibility rules, and generate ESG reporting fed directly into every project stay.
Unlock long-stay negotiated rates
Stop paying transient nightly rates for month-long projects.
Matched Stay leverages the duration of your rotation to negotiate bespoke long-stay discounts and group rates, drastically reducing the total cost per project.
Policy-driven sourcing, built into every project
Matched Stay applies your travel rules from the moment a request is created - budgets, caps, sustainability criteria, property standards, and accessibility needs - ensuring every bid returned already meets policy.
Ensure policy compliance from the outset, and pass the final plan straight to your TMC for booking.
Intelligent Bid Comparison
Source by proximity, not just price. Spot the best value properties nearest to your site and secure pre-approved inventory in seconds.
Compare bids with policy tags, sustainability markers, and rotation-friendly dates baked in—so you can choose the best fit without manual triage.
The traditional request for proposal with accommodation can take anywhere from 6-10 weeks, often with slow negotiations, rigid pricing, and fragmented coordination that make tailored bookings impossible to scale.
Put the kettle on - we’ll have it sorted before it’s brewed.
Whether your team is 5 or 500 or even more, we’ll tailor the perfect package - designed to fit your exact needs, every project.
HOW IT WORKS
Capabilities, at a glance
A quick view of what the platform handles automatically while you focus on approvals.
Launch structured RFPs and let our AI agent handle the heavy lifting – contacting properties, negotiating rates, verifying availability, and returning clean, comparable offers in a single view.
Book multiple teams across multiple locations with one workflow. Align stays to project timelines, prevent date clashes with intelligent blocking, and keep everything in one itinerary.
Go beyond static rate sheets. Feed in your unique requirements and we’ll surface tailored options that match policy, budget, ESG needs, and on-the-ground realities for each project.